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Privacy Policy

This is a template document generated for development purposes. It has not been reviewed by legal counsel and must not be used in production until a qualified lawyer has reviewed and adapted it to your company, jurisdiction, and actual data practices.

Last updated: [DATE]

1. Introduction

ToolHub ("we", "us", "our") provides an online suite of file conversion, calculation, developer, and text utilities (the "Service"). This Privacy Policy explains what personal data we collect, why we collect it, how we use it, and the choices and rights you have. [Replace bracketed placeholders with your company's legal name, registered address, and jurisdiction before publishing.]

2. Data we collect

  • Account data: email address, display name, and a hashed password when you register.
  • Tool usage data: which tools you run, execution status, and duration, used for your account history and service analytics. Files you upload to a tool are processed to produce your result and are not retained beyond what is necessary to complete that request.
  • Billing data: if you subscribe to a paid plan, our payment processor (Stripe) collects and stores your payment details directly; we retain only the subscription status and non-sensitive identifiers needed to reconcile your account.
  • Notifications and favorites: tools you mark as favorites and in-product notifications sent to your account.
  • Technical data: IP address and request metadata, used for rate limiting, abuse prevention, and error monitoring (via Sentry, when configured).

3. How we use your data

We use your data to: provide and maintain the Service; authenticate you and secure your account; process payments and manage subscriptions; send you service-related notifications (e.g. email verification); monitor and improve reliability and performance; and comply with legal obligations.

4. AI-powered tools

Some tools (grammar check, rewrite, summarizer, translator) send the text you submit to a third-party AI provider (e.g. Anthropic, OpenAI, or Google, depending on configuration) solely to generate your result. [Confirm each configured provider's own data-retention and training-use terms and disclose them here before launch.]

5. Data sharing

We do not sell your personal data. We share data only with service providers who process it on our behalf under contract (e.g. our hosting provider, Stripe for payments, and the AI providers described above), or when required by law.

6. Data retention

We retain account data for as long as your account is active. Uploaded files are processed transiently and are not retained after your tool result is returned. You may delete your account at any time from your account page, which permanently deletes your account and associated data.

7. Your rights

Depending on your jurisdiction, you may have the right to access, correct, export, or delete your personal data. You can export a copy of your data or delete your account at any time from your account page. [Add jurisdiction-specific rights language, e.g. GDPR Articles 15-21 or CCPA, as applicable to your user base.]

8. Advertising and cookies

The Service may display third-party advertising, including ads served by Google AdSense. Google and its advertising partners use cookies and similar technologies to serve ads based on your prior visits to this and other websites. You can review or opt out of personalized advertising through Google's Ad Settings or, for participating third-party vendors generally, through aboutads.info/choices. [Confirm actual ad-serving status and, if serving ads to EEA/UK/Swiss visitors, describe the consent mechanism used before publishing - see the AdSense conformity plan for what's implemented vs. still pending.]

9. Contact

Questions about this policy can be sent to [SUPPORT_EMAIL].

ToolHub